Agency Data Policies and Management Plans

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1. Department of Defense/Defense Technical Information Center

Directive Number 3200.12.  DoD Scientific and Technical Information (STI) Program (STIP) http://www.dtic.mil/whs/directives/corres/pdf/320012p.pdf

Instruction Number 3200.14.  Principles and Operational Parameters of the DoD Scientific and Technical Information Program  http://www.dtic.mil/whs/directives/corres/pdf/320014p.pdf

DoD Information Sharing Strategy.  May 4, 2007.  White paper distributed as Memorandum for Secretaries of the Military Departments, Chairman of the Joint Chiefs of Staff, Undersecretaries of Defense, et al. 

2. Environmental Protection Agency

Information Quality Guidelines:   http://www.epa.gov/quality/informationguidelines/

Information Resources Management Policy:  http://www.epa.gov/irmpoli8/archived/polman/index.html

EPA 2121.  CIO Policy Transmittal 05-002, National Geospatial Data Policy [PDF]

EPA 2180.  Locational Data:  Policy Implementation Guidance [PDF]

EPA 2180.3.  Facility Identification Data Standard  [PDF]

EPA Data Management Strategy and Plan:  Best Practices Components [Outline, Word Document]

Read EPA's Information Access Strategy The Information Access Strategy (PDF) (23pp, 813K, About PDF ) is the culmination of a year-long effort to learn about the information needs and access preferences of EPA's many audiences for environmental information.   During the National Dialogue on Access to Environmental Information EPA staff from across the Agency, key stakeholders, and the public participated in on-line "Jam" sessions and face-to-face meetings to express their own needs for improved information access.  The resulting Access Strategy offers broad direction for improving access to information for EPA employees, our Federal, tribal, state and local partners, and public information audiences.

Note: Please see copy of file at the bottom of this Wiki page. The rest of the files are to be posted.

3. Federal Geographic Data Committee 

Managing Historical Geospatial Data Records [PDF]  http://www.fgdc.gov/library/factsheets/factsheets-biblio/managing-historical-factsheet/?searchterm=historical%20data

Policy Statements for Federal Geographic Data Sharing (FGDC Steering Committee Endorsement in 1992)http://www.fgdc.gov/policyandplanning/data%20sharing
FGDC Policy on Access to Public Information and the Protection of Personal Information Privacy in Federal Geospatial Databases, endorsed April 1998.  http://www.fgdc.gov/policyandplanning/privacypolicy.pdf
FGDC Policy Statement Support for International Infrastructure Activitieshttp://www.fgdc.gov/policyandplanning/International%20Policy.pdf
FGDC Policy on Recognition of non-Federally Authored Standards
http://www.fgdc.gov/standards/standards/standards_publications/Non-FGDC_StandardsSpecs_Policy.pdf

4. Government Accountability Office

Climate Change Research:  Agencies have Data-Sharing Policies but Could Do More to Enhance the Availability of Data from Federally Funded Research
http://www.gao.gov/products/GAO-07-1172

5. National Aeronautics and Space Administration

NPD 2200.1.  Management of NASA Scientific and Technical Information (STI)   [PDF]
NASA Earth Science Statement on Data Management [PDF] 

CCSDS 650.0B-1.   Reference Model for an Open Archival Information System:  Recommendation for Space Data System Standards.  January 2002.
http://public.ccsds.org/publications/archive/650x0b1.pdf

6. National Archives and Records Administration

NARA fundamental data policies, which are applicable to all agencies are published in Title 36 of the Code of Federal Regulations in Subchapter B - Records Management.  They are available at  http://www.archives.gov/about/regulations/subchapter/b.html
 
NARA policies on access to data in our custody are in 36 CFR Subchapter C - Public Availability and Use, online at:http://www.archives.gov/about/regulations/subchapter/c.html

7. National Oceanic and Atmospheric Administration

NAO 212-15.  Management of Environmental and Geospatial Data and Information:
http://www.corporateservices.noaa.gov/~ames/NAOs/Chap_212/naos_212_15.html

NOAA Procedure for Scientific Records Appraisal and Archive Approval 
Guide for Data Managers.  September, 2008 

NOAA Report to Congress on Data and Information Management 2007
(Biannual report to Congress on the state of data management in NOAA.) 

NOAA Information Quality Guidelines. November 6, 2006
http://www.cio.noaa.gov/Policy_Programs/IQ_Guidelines_110606.html

8. National Science Foundation

NSF 04-004.    Division of Ocean Sciences: Data and Sample Policy. http://www.nsf.gov/pubs/2004/nsf04004/nsf04004_1b.htm

Division of Earth Sciences:  Implementation of the NSF Data Sharing Policy. 2002. http://www.nsf.gov/geo/ear/EAR_data_policy_204.pdf

Social, Behavioral and Economic Sciences:  Data Archiving Policy
http://www.nsf.gov/sbe/ses/common/archive.jsp

Science Resources Statistics: SRS Policy on Matching Non-SRS Data to Restricted-Use Data Sets
http://www.nsf.gov/statistics/infoqual/plcy1006.pdf

Office of Polar Programs: Guidelines and Award Conditions for Scientific Data.  1998.
http://www.nsf.gov/publications/pub_summ.jsp?ods_key=opp991

NSDL Solicitation – Metadata Requirements of the NSDL
http://www.nsf.gov/pubs/2008/nsf08554/nsf08554.htm#pgm_desc_txt

9. Smithsonian

AXAF Project Data Management Plan Prepared for NASA.

Digitization:  The Increase and Diffusion of Knowledge.  Digitization Steering Committee report, Smithsonian Institution [Draft, March 2007]  http://www.si.edu/ocio/PDFs/Digiti2007.pdf

10. U.S. Geological Survey

Information Policies and Notices:   http://www.usgs.gov/laws/policies_notices.html

11. International

CEOS Data Principles for Operational Environmental Data.  Source:  CEOS Yearbook, 1995.
Data Principals of the International Earth Observing System Partners.  Source:  NASDA, 1996. 

Global Biodiversity Information Facility (GBIF)
• GBIF Data Use Agreement
http://data.gbif.org/tutorial/datauseagreement
• Recommendations on Data Policy.  Source: The GBIF 3rd Year Review, Report from the Review Committee. Feb. 2005. Pages 22-26.  URL: http://circa.gbif.net/Public/irc/gbif/pr/library?l=/review_documents/report_ph_pdf/_EN_1.0

Global Earth Observation System of Systems (GEOSS) – Implementation Guidelines for the GEOSS Data Sharing Principles.  September 27, 2008 Draft, not for distribution. 

Organization for Economic Cooperation and Development (OECD)
• OECD Recommendation for Enhanced Access and More Efficient Use of Public Sector Information. http://www.oecd.org/dataoecd/0/27/40826024.pdf
• Principles and Guidelines for Access to Research Data from Public Funding.http://www.oecd.org/dataoecd/9/61/38500813.pdf

World Meteorological Organization policy and practice for the exchange of meteorological and related data and products including guidelines on relationships in commercial meteorological activities.  Resolution 40 (Cg-XII). http://www.wmo.int/pages/about/Resolution40.html

12. Other

Data management for global change research policy statements.  Sources: US Global Change Research  Program, July 1991.  Also, Bromley’s Principles with cover letter and annex material:  http://www.gcrio.org/USGCRP/DataPolicy.html   

Long Term Ecological Research:  Network Data Access Policy
http://www.lternet.edu/data/netpolicy.html

Documents of Relevance or Interest

Interoperability:  What is it and Why should I want it? (Article submitted by NITRD Alternate, Robert Bohn.) http://www.ariadne.ac.uk/issue24/interoperability/)

February 6, 2007, SICoP Special Conference Building DRM 3.0 and Web 3.0 for Managing Context Across Multiple Documents and Organizations

Best Practice: The NASA Global Change Master Directory describes how several Petabytes of government information is successfully described, identified by topics, and accessed today. Lola Olsen has a project that successfully uses topics and data descriptions which can be our template – i.e., the government has the competence to do it right and it has been doing so for nearly two decades. (Submitted by Brand Niemann, EPA.)
2007_February_6_SICoP_Special_Conference_Building_DRM_3.0_and_Web_3.0_for_Managing_Context_Across_Multiple_Documents_and_Organizations

February 5, 2008, SICoP Special Conference: Building Semantic Interoperability Solutions for Information Sharing and Integration.  (Submitted by Brand Niemann, EPA.) 

February 17, 2009, Conference.  From E-Gov to Connected Governance: The Role of Web 2.0 and Web 3.0 Semantic Technologies.

January 22, 2009, Compilation of comments on possible changes to the Data Reference Model 2.0 –Version 6.  (Submitted by Brand Niemann, EPA.)

January 8, 2009 Working Paper.  A Target Enterprise Architecture for the U.S. EPA Using SOA, Web 2.0, and Cloud Computing by Brand Niemann, Senior Enterprise Architect, OEI/OTOP/MISD/ITSPB.

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